Box-level Inventory
Record one row per physical container (box, volume, oversize folder). Capture box
labels, date ranges, content summaries, and any handling or restriction notes.
Edit cells directly and export as CSV.
Instructions: Use one row per box or oversize container. Include the
exact label written on the box, an approximate date range, and a brief summary of
contents. Note any fragile, restricted, or oversize material in the Notes / Flags
column. Please do not discard or re-folder items before HARC staff review.
EXAMPLE ROWS — edit or delete
| Box | Series / Subseries | Container Type | Label on Box | Date Range | Content Summary | Extent / LF | Location | Notes / Flags | Barcode / ID |
|---|---|---|---|---|---|---|---|---|---|
| 1 | Series 1 | Records center box | General Correspondence, A–C | 1950–1959 | Letters between motherhouse and missions; administrative correspondence. | 1.0 lf | Vault A, Bay 1, Shelf 2 | Some rusted fasteners; handle with care. | |
| OS-1 | Photographs | Oversize flat box | Mounted photographs, missions | 1930s–1940s | Oversize photographic prints of early mission houses and group portraits. | 0.5 lf | Vault A, Flat 3 | FRAGILE — do not stack on top. | |
| AV-3 | Audiovisual | AV carton | Audio cassettes — oral histories | 1985–1995 | Sisters' oral history interviews on ministry and community life. | 0.4 lf | Vault B, AV Shelf 1 | AV — discuss digitization priority with HARC staff. | |
Total boxes
___
Unique series
___
Locations listed
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Additional notes
Use the Notes / Flags column to call out fragile items, mixed media, restricted material, or boxes that should be prioritized for review or rehousing. Export CSV to share with HARC staff.
Column definitions:
- Box — physical container number or ID (e.g., "1", "OS-1", "AV-3").
- Series / Subseries — series or grouping, if known.
- Container Type — records center box, oversize flat, AV carton, volume, etc.
- Label on Box — exact wording written on the box or folder.
- Date Range — inclusive dates for predominant contents.
- Content Summary — brief description of what’s inside.
- Extent / LF — approximate linear feet or volume size.
- Location — existing shelf, room, or vault location (if applicable).
- Notes / Flags — fragile, restricted, AV, mold concerns, etc.
- Barcode / ID — any barcode, call number, or internal ID used on site.