Heritage & Research Center
Item-level Finding Aid Inventory — Saint Mary's
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Item-level Inventory

Record one row per item — good for photographs, postcards, newsletters, and individual artifacts. Edit cells directly and export as CSV.
Instructions: Click any cell to edit. Keep item-level detail concise (title, date, physical dims). Preserve original order; do not remove or discard material before HARC staff review.
EXAMPLE ROWS — edit or delete
Box Item ID Collection Title Title Date Range Subject Description Rights Type Coverage Physical Dimensions Language Publisher
1 1 Father John Joseph Sigstein Father John Joseph Sigstein Photograph of Father John Joseph Sigstein Our Lady of Victory Missionary Sisters retain all rights. still image
1 3 Victory Noll postcards Victory Noll west view 1920s Victory Noll; Our Lady of Victory Missionary Sisters; Society of Missionary Catechists View of Victory Noll from the west, circa 1920s. Our Lady of Victory Missionary Sisters retain all rights. postcard / still image Huntington, Indiana 3.25" x 5.75" English
2 119 The Missionary Catechist The Missionary Catechist, December, 1943 December, 1943 Newsletter issue: Volume 20:1, December 1943. newsletter Huntington, Indiana English The Missionary Catechist Publishing Company
Total items
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Unique boxes
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Languages present
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Additional notes

Use Special Notes column for handling flags, fragile items, or digitization needs. Export CSV to share with HARC staff.

Column definitions:
  • Box — physical container number (e.g., "1", "OS-1").
  • Item ID — unique identifier within the collection.
  • Collection Title — series or group name, if applicable.
  • Title — short descriptive title for the item.
  • Date Range — inclusive date (e.g., 1920s; 5/9/2013).
  • Subject — controlled terms or keywords.
  • Description — brief description of the item content.
  • Rights — copyright or usage notes.
  • Type — still image, postcard, newsletter, audio, etc.
  • Coverage — place or geographic coverage.
  • Physical Dimensions — sizes, run times, etc.
  • Language — language of item.
  • Publisher — publisher or creator, if relevant.