Item-level Inventory
Record one row per item — good for photographs, postcards, newsletters, and individual artifacts. Edit cells directly and export as CSV.
Instructions: Click any cell to edit. Keep item-level detail concise (title, date, physical dims). Preserve original order; do not remove or discard material before HARC staff review.
EXAMPLE ROWS — edit or delete
| Box | Item ID | Collection Title | Title | Date Range | Subject | Description | Rights | Type | Coverage | Physical Dimensions | Language | Publisher |
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 1 | 1 | Father John Joseph Sigstein | Father John Joseph Sigstein | Photograph of Father John Joseph Sigstein | Our Lady of Victory Missionary Sisters retain all rights. | still image | ||||||
| 1 | 3 | Victory Noll postcards | Victory Noll west view | 1920s | Victory Noll; Our Lady of Victory Missionary Sisters; Society of Missionary Catechists | View of Victory Noll from the west, circa 1920s. | Our Lady of Victory Missionary Sisters retain all rights. | postcard / still image | Huntington, Indiana | 3.25" x 5.75" | English | |
| 2 | 119 | The Missionary Catechist | The Missionary Catechist, December, 1943 | December, 1943 | Newsletter issue: Volume 20:1, December 1943. | newsletter | Huntington, Indiana | English | The Missionary Catechist Publishing Company | |||
Total items
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Unique boxes
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Languages present
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Additional notes
Use Special Notes column for handling flags, fragile items, or digitization needs. Export CSV to share with HARC staff.
Column definitions:
- Box — physical container number (e.g., "1", "OS-1").
- Item ID — unique identifier within the collection.
- Collection Title — series or group name, if applicable.
- Title — short descriptive title for the item.
- Date Range — inclusive date (e.g., 1920s; 5/9/2013).
- Subject — controlled terms or keywords.
- Description — brief description of the item content.
- Rights — copyright or usage notes.
- Type — still image, postcard, newsletter, audio, etc.
- Coverage — place or geographic coverage.
- Physical Dimensions — sizes, run times, etc.
- Language — language of item.
- Publisher — publisher or creator, if relevant.